Mobile Workflow Tracking Software With Digital Process Documentation
“With digital data collection, the sooner the better is always the best answer.” — Marissa Mayer
Digital Workflow Tracking Software With Mobile Forms
Digitize business processes by tracking workflow on a smartphone and collecting data using digital mobile forms.
QR Mobile Data software is best used for digitizing business processes that require workflow tracking, data collection, documentation,
and real time information access by all team members.
These processes may include:
Tracking and documenting manufacturing production processes
Tracking construction fabrication process, from receiving raw materials to delivery and installation on the client's site
Construction projects commissioning
Installation and maintenance of the field equipment
Field work orders tracking, from creation to completion
Tracking and documenting produce supply chain for traceability
Tracking and documenting workflow for assemblies building
Tracking lab procedures and samples
The following QR Mobile Data software features streamline workflow tracking, data collection and documentation for these processes:
Easy linking of the digital forms to the business objects.
Company employees can quickly identify an object for which they are filling out a mobile form with a QR code scan.
All static object information is instantly available - no redundant data entries into each digital form
completed for the same object are required.
Instant field data access. There are no production delays due to the lack of information.
A QR code scan with a smartphone gives field technicians or shop floor employees
all information they need to do the job effectively -
specifications, drawings, manuals, pdf documentation, operating instructions, etc.
Stitch mobile forms together using a workflow. Create custom workflow for the
multi-step business processes, and attach digital mobile forms to the workflow steps.
A workflow ensures that the process steps are done in the correct order, the correct mobile forms are filled out on each step,
and nothing is overlooked or missed.
Use mobile forms for workflow tracking or discrete business tasks. You can use digital forms for all types of business paperwork, whether
these are discrete tasks or multi-step processes that require a workflow tracking.
Live status and progress updates. Data collected on the smartphones using digital mobile forms are sent to the backend cloud software in real time.
Everyone involved can review live status of
all projects, workflow history and completed digital forms via the cloud software web interface.
Advanced mobile forms capabilities geared towards efficient field data collection. In addition to the regular mobile forms software features,
a QR Mobile Data software has a lot of advanced mobile forms and workflow capabilities geared towards digital data collection in the field.
These include an ability to dynamically add repeatable sections to the
digital forms, create scannable checklists, smart auto-fill of the mobile forms to eliminate redundant entries,
ability to pass partially completed mobile forms between employees and devices,
e-mail alerts on the out of range data submitted in the digital forms, etc.
Comprehensive, customizable reports.
Reports on the workflow progress and collected data are accessible by
the authorized personnel on demand from anywhere, and are easily searchable by multiple parameters.
You can instantly access digital records when you need them.
Customizable PDF documentation. Create PDF reports for the customers or external auditors, on a smartphone or via
the cloud software web interface.
You control PDF documents layout, look and what is included via custom templates.
Configure a QR Mobile Data software to automatically create and e-mail pdf reports when the
mobile form is submitted, or manually create and e-mail pdf documents when needed.
Send workflow tracking and stand alone documentation to the project management software. QR Mobile Data software is integrated with Procore and
Asana project management software packages. Integration allows you to automatically
send digital documents to Procore or Asana, attach to the Asana task or a Procore project.
Customizable software to fit your business process.
With QR Mobile Data software you are in complete control of what you want to track, record and report.
Create custom workflow, define workflow steps, create custom mobile forms for digital data collection, attach mobile forms to the workflow steps,
create custom alerts and reminders, customizable pdf documents, custom fields for the business objects, etc., etc.
Digitize Business Operations With Mobile Forms And Workflow Tracking
Link business tasks that require filling out digital mobile forms together in a workflow. Attach mobile forms to the relevant workflow steps.
Ensure that all process steps are completed and the
required documentation is collected. Fill out digital mobile forms on site using a smartphone or tablet, submit to the backend cloud software in real time.
Create custom workflow for the digital data collection, define workflow steps.
Create custom mobile forms and checklists for field documentation using intuitive web interface.
Attach mobile forms and checklists to the workflow steps, so that field employees know what forms need to be completed on each step.
You can also create digital forms and checklists for the discrete tasks that are not a part of the workflow.
Field employees use smartphones to move projects through the workflow and filling out mobile forms. Use QR code / barcode scanning to speed up data collection process
and eliminate errors.
Digital workflow tracking and data collection eliminates physical paperwork, loss of collected information and double entries.
Use QR Mobile Data software to work smart and eliminate costly mistakes.
Digital mobile forms allow you to collect more information than you could have with the alternative methods. Add photos and images to the mobile forms,
capture digital signatures on a smartphone, use QR code scanning, obtain GPS location of the mobile form completion spot, and more.
Digital data collection with mobile forms streamlines information exchange between the field and the office.
Data collected on a smartphone via the digital mobile forms are submitted to a backend cloud software and are available to all
authorized users and devices in real time.
Automate Workflow Tracking And Data Collection With The QR Code / Barcode Scanning
It takes one QR code scan to move project through the workflow, access and fill out relevant mobile forms.
QR code scanning makes digital workflow tracking and mobile forms data collection fast and efficient. Use QR Code scanning for:
Business objects identification
Dynamic information access
Advance project through the workflow steps
Scan data into the digital mobile form fields
Scan tasks for the inspection checklists completion
Streamline Field Workflow With The Instant Information Access
Make sure that the field employees have all information they need to do their job.
Increase productivity and field operations effectiveness by giving field employees instant access to the information they need to get the job done.
Instead of calling an office or another technician and waiting for a response,
field employees can scan a QR code with the smartphone to access all necessary documentation.
Information may include images, drawings, pdf documents,
specifications, operating instructions, emergency procedures and anything else you need. You control what exactly field employees
can access on their smartphones via a QR Mobile Data software administrative web dashboard.
Field technicians can review recently completed mobile forms for the scanned object, and plan the work based on this information.
Employees with the right permissions can add new information or update a field asset on a smartphone. For example they can add photos taken with a smartphone camera,
take and record new measurements, etc.
Quality Control And Traceability Using Digital Workflow Tracking And Mobile Forms
Traceability and quality control helps you detect and eliminate problems as they happen, saving you a lot of money and eliminating bigger problems down the road.
When a problem is reported, you can always go back and restore the entire workflow, pinpoint where the problem could have happened
and make process improvements.
The following QR Mobile Data software features help you streamline traceability and quality control:
Trace all parts, materials and finished products through the workflow steps, from receiving to shipping and installation.
Track equipment and instruments that were used on each workflow step.
Fill out mobile forms for quality control, inspections and product testing as a part of a workflow.
Workflow tracking, data collection, and filling out mobile forms is done on site using a smartphone or tablet.
Completed digital records are sent to a backend cloud software in real time, are immediately available to the authorized personnel,
are accessible on demand from anywhere and are easily searchable.
You can access an entire workflow trail and completed digital forms for each project at any time.
Each project traceability documentation and quality control forms are securely preserved in the cloud. Electronic documents are accessible to the authorized users of the
QR Mobile Data software on demand from anywhere.
Organized Digital Documentation On Each Workflow Process And Completed Mobile Forms
Digital documentation collected on the smartphones is instantly sent to the backend cloud software
Completed digital mobile forms and workflow tracking records are stored in the secure cloud. Collected data are never misplaced or lost.
Authorized software users can access digital documents on demand from anywhere.
You can filter completed mobile forms by multiple parameters to quickly find required information, download data and create pdf reports.
Centralized cloud storage ensures that all authorized users have live access to the completed digital forms and workflow tracking data.